HRMSHuman Resources & Payroll
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Made for Philippine companies

From hiring to payslip, one system for your people.

HRMS keeps every 201 file, time record, leave and payroll run in one place. Contributions and withholding tax follow the latest SSS, PhilHealth, Pag-IBIG and BIR tables, and employees serve themselves in My Portal.

Try the live demo See what's inside
  • No sign-up: sign in with a sample role, HR or employee
  • Semi-monthly, monthly and weekly payroll
  • Installed on your own server: your employee data stays with you
Government forms and files produced from your payroll
BIR 23161601-CAlphalistSSSPhilHealthPag-IBIG13th monthFinal pay
Everything about your people

One record per employee, from applicant to clearance

Every module works from the same 201 file, so time, leave, pay and reports always agree with each other.

201 files

Personal data, government numbers, documents, family and beneficiaries, licences with expiry reminders, movements and an org chart.

Recruitment & onboarding

Job openings, applicant pipeline, interviews and offers. Hiring creates the employee and starts their onboarding checklist.

Timekeeping & schedules

Biometric log import or web clock-in, weekly rosters, lates, undertime, overtime, night differential, rest days and holidays.

Leave & offset

Leave types with accrual and conversion, balances, a team calendar, and overtime banked as offset hours to take as time off.

Payroll

Semi-monthly, monthly or weekly runs with SSS, PhilHealth, Pag-IBIG, withholding tax, loans, allowances, 13th month and year-end annualization.

My Portal (self-service)

Employees see payslips and 2316, file leave, overtime and expense claims, request certificates and update their contact details.

Employee relations

Announcements with acknowledgement, disciplinary cases with due process, performance appraisals and exit clearance.

Benefits, assets & expenses

HMO enrolment deducted in payroll, company assets issued and returned, training bonds, and receipts reimbursed with the next payroll.

Security & control

Roles and permissions, two-step sign-in, audit trail, Data Privacy Act consent and record-view log, nightly backups, several companies.

Built-in controls

Requests reach payroll only after approval

Employees file in My Portal, their head endorses, and HR approves. Payroll is prepared by one person and approved by another, and an approved run is locked.

  • Head endorsementLeave, overtime, official business and expense claims go to the immediate head first.
  • Maker and checkerPayroll Officer prepares and submits; Payroll Approver approves or returns with a reason.
  • Everyone notifiedBell and email notices tell each person what is waiting for them.
Leave request → payslip
  1. FiledEmployee files 3 days vacation leave in My Portal
  2. EndorsedDepartment head endorses from My Approvals
  3. ApprovedHR approves · balance deducted · time record updated
  4. Payroll preparedPaid leave counted, no absence deduction
  5. Approved & releasedPayslip in My Portal · bank file and remittances ready
Philippine labor and tax rules, handled

Government reports straight from payroll

Contribution tables and tax brackets are editable settings, so a new circular is a settings change, not a software update.

BIR 2316Certificate of compensation and tax withheld, filled into the official form; employees download their own
1601-C · AlphalistMonthly remittance summary and the annual alphalist of employees
SSS · PhilHealth · Pag-IBIGContributions with MPF, remittance reports and upload files
Holiday & premium payRegular and special holidays, rest day, overtime and night differential rates per the Labor Code
13th month · Final payComputed from basic pay earned; final pay with leave conversion and clearance
Data Privacy ActEmployee consent, who opened which record, and purging of separated employees' data
Live demo

Try it as HR and as an employee

Each sample account sees only what its role allows. File a leave as an employee, endorse it as the head, then approve it as HR.

HR Manager

201 files, time, leave and approvals across the company.

hrmanager

Payroll Officer

Prepares payroll runs, adjustments and payslips.

payroll

Payroll Approver

Approves or returns runs; government reports.

approver

Recruiter

Openings, applicants, interviews and hiring.

recruiter

Department Head

My Portal: endorses the team's leave, overtime and expenses.

EMP-0003

Employee

My Portal: payslips, leave, time requests, expense claims.

EMP-0004
Password for every demo account Test@1234
Open the demo

More roles on the demo's sign-in page (Administrator, HR Officer, Auditor). Sample company and employees only; the demo is reset every day, so please don't enter real information.

Plans

Sized by your headcount

Annual subscription or a one-time licence with yearly maintenance. Every plan has all modules, updates to government tables and standard support.

Starter

Up to 50 employees
  • 3 HR / payroll users
  • 1 company
  • My Portal for every employee
Ask for pricing

Growth

Up to 200 employees
  • 10 HR / payroll users
  • 1 company
  • My Portal for every employee
Ask for pricing

Enterprise

Up to 500 employees
  • 25 HR / payroll users
  • Up to 3 companies
  • My Portal for every employee
Ask for pricing

More than 500 employees or more companies? We'll size a plan with you. Installation, data migration and training are quoted separately.

Questions

Is the demo the full application?

Yes. It runs the same HRMS build with a separate sample database, so every module, approval and report is available.

Where is our data kept?

On a Windows server in your office (IIS and MySQL). The system only contacts our licence server to confirm the subscription, and it keeps working for 30 days without internet. Offline activation is available too.

Can we bring our existing employees and balances?

Yes. Excel templates import employees, allowances, loan balances, leave balances, year-to-date pay before go-live, family, licences, schedules and assets. Each file is checked first and imported only when every row is valid.

Does it work with our biometric device?

Time logs exported from the device (CSV or Excel) are imported into timekeeping. Employees can also clock in from My Portal, optionally limited to the office network and with their location.

Does it post payroll to our accounting system?

Approved payroll runs export a journal file. With ASA Accounting, it imports directly.

What happens if the subscription lapses?

HRMS turns read-only: you can still sign in, view, print and back up. Your data is never locked away.

Talk to us

Questions, pricing or a guided walkthrough?

Tell us about your company and headcount, and we'll reply by email, usually within one business day.

  • Live walkthroughWe show the modules your HR and payroll team will use, with your questions answered as we go.
  • Setup and data migrationDepartments, positions, shifts, leave policies, employees and opening balances.
  • PricingBased on your headcount, users and companies.

See your next payroll in HRMS

Open the demo, sign in as a role, and follow a leave request from My Portal to the payslip.

Try the live demo Talk to us